PCA – LC Meeting Minutes
Sunday, March 13, 2016 @ 6 PM CDT
Fred-Allen Self, Gina Pond, Lawton Higgs, J.T. Ramelis, Beth Abbott
Minutes recorded by: Fred-Allen Self
Opening Reflection and Prayer – Lawton Higgs
Approval of Minutes of Last Meeting – *noted that Beth’s name has 2 b’s and 2 t’s. Motion to accept: Lawton Second: Gina Accepted unanimously.
Approve Agenda – unanimously approved.
Web site domain name & hosting –
- Fred-Allen now holds the domain. Servers are moved over. Email is not currently working, but we believe it should be working shortly!
- Fred-Allen will take care of cancelling 1and1.
- Beth asked what will happen to the domain in the future. Fred-Allen offered to transfer GoDaddy account to the PCA itself. We will make this transfer after 501(c)3 is done.
Facebook administration –
- Talked about the PCA User Covenant.
- Fred-Allen will send final version of Covenant in email for approval. Upon approval will post it.
- New members must agree to the covenant.
- Fred-Allen will write rules for adding members to the group and post it to the admin group chat.
- Fred-Allen will approach Kim Shinabery about being a group admin.
- We will offer to remove admins if they would like to no longer remain admins, per Gina’s
Ordination Committee and ordination & affiliation process
- Discussed membership/affiliation/ordination processes.
- Do we have a record of everyone who is ordained? Beth has records of everyone she has sent out certificates to, but that is only the last couple of years.
- Lawton will check in with Roger and Ann to see if they have a list of names.
- Unanimous approval of process set forth by Beth. Will be sent to RSLs.
- Lawton will contact Mike Kear about the possibility of serving as SW RSL. Recommended by Beth. She also recommended him as an admin. We believe that there is a vacancy in that area.
- Beth also suggested Mike Wright Chapman.
501c3 discussion & fund raising and fund management
- J.T. was unable to access the 501(c)3 file via DropBox. Gina also has a corrupted local file. We will need to contact Ann Joyce to see if we can get a good copy of the file. We absolutely NEED this file.
- We need documentation of our incorporation. This is the first step of getting 501(c)3. J.T. will need to contact Ann to see if she has this document as well.
- The main challenge at this point is the treasure hunt to find all of the required information. J.T. believes that we are structurally sound.
- Lawton would like to begin developing a budget.
Annual Meeting @ Wild Goose Festival July 7 – 10, 2016
- There is likely not enough time between now and July to organize an annual meeting.
- There are still those planning to attend the festival, but would be happy to arrange a meeting while we’re there.
- We think that it would be helpful to have a time that people could come to the LC for questions or to connect with.
- Discussed the possibility of a webinar or online open meeting for LC.
Next meeting date & time – Friday, April 22 6:00 CST
PCA – LC Meeting Minutes
Sunday, Feb. 21st @ 8PM CST
In attendance: Fred-Allen Self, Beth Abbott, Gina Pond, Lawton Higgs
Opening Reflection and Prayer – Lawton shared a short reflection on the lectionary text of today about Jesus as a mother hen gathering all into peace in God’s care. He shared this as an image of Progressive Christianity.
Approval of Minutes of Last Meeting – motion to accept – Gina second Beth
Approve Agenda – unanimously approved
Web site domain name & hosting
- Gina explained that John Shore owns the domain. Gina and Fred-Allen have both attempted to contact him, but have thus far received no response.
- As a result of the above we may need to create a new domain and port the website over.
- The question was raised how John Shore owns the domain. Gina explained the background and why the situation is as it is.
- The cost of the website is currently $68/quarter.
- Domain is registered with Gina and Fred-Allen will work on contacting John Shore to get details settled.
- Lawton will contact John Shore to release the domain to us.
- If we needed to come up with a new domain it’s not a huge deal. Most domains cost between $10 – $16/year.
- If we absolutely need to get a new domain, we can setup a redirect to our new domain, although this will be difficult, as the current domain is on all ordination letters and official documents.
- Beth proposed that if we do not get a response from John Shore by the next LC Meeting that we will move forward with a new domain and figuring out what to do.
- Lawton will discuss with Ann whether the 1&1 bill has been paid or not. Beth has offered to pay the bill if it is outstanding.
- Fred-Allen sent out an email about concerns about the Facebook Group.
- Fred-Allen will create a Google Doc for creating the User Covenant for the Facebook Group. Once the covenant is created Group users will have to respond to the covenant before being able to comment.
- We will need create one for both groups.
- After creating the Covenant we will revise how admins work and what we need to do to add new people to the group.
- Beth asked for Fred-Allen to clarify what is needed from other admins until we get the covenant up. He asked that admins help delete the political posts on the page and remove those who repeatedly post politics.
- Fred-Allen will create the covenant document and get it sent out to the LC to edit.
Chaplaincy approval process
- Beth reports that the 501(c)3 must be completed before the Progressive Christian Alliance can even be considered as a recognized faith group for chaplaincy.
- Even though we are incorporated it is not enough to be recognized for chaplaincy organizations.
** Due to running out of time we skipped forward to the Brochure.
Approval of Intercommunion Agreement with TPEC
Approve PCA Brochure for distribution
- Beth noted that the front is trifold and the back is not. Lawton shared that the non-trifold section is the inside of the brochure.
- Lawton will make some refinements to the brochure and send it back out.
Affirm new RSL’s and list all others
- Barbara Tarvid has agreed to take Beth’s place as RSL. Currently she will be a transitional RSL.
- Jenny Howard will be the southeast region RSL.
- Both were affirmed unanimously.
Tabled to next meeting due to lack of time
Ordination Committee and process
Discuss affiliation process and documents
Fund Raising and Funds Management Discussion
Annual Meeting @ Wild Goose Festival
Next meeting date & time
- March, 13 – time change Sunday! 6:00 CST
From today’s Leadership Council meeting:
- We are working on creating an ethics committee. Ted Warner will be working on creating the committee and giving more information about the committee. So, you will hear more from Ted about this.
- As we have lost our treasurer, we are looking for nominees or volunteers to be considered. So, if you have experience with 501c3 and with bookkeeping, please, keep this position in mind. I will pin a post with the announcement.
- We discussed items we consider inappropriate to post: violence toward others and self, pornography, threats. You will find the FB group descriptions will be updated with things deemed inappropriate. Don’t worry, we will not take away your freedom of expression. We are just asking for posts that do not harm others.
- We discussed misuse of intellectual property. It really is for us, as religious leaders, to model respectful use of intellectual property. Please, ask permission before you post or reuse.
- We are looking forward to our annual conference. Katharine Royal is organizing a committee for this. You will see more from her about our conference.
Thank you for all you do. May we continue to spread God’s radical love.
Ann Luchterhand Joyce
Leadership Council Chair
From the Secretary: We are transitioning our Leadership Council Meeting minutes to the website.
Website: We have e-mail lists available on our website. We maintain the info(at)progressivechristianalliance.org for information and inquiries. We are using a general e-mail list, we plan to create an official PCA membership list for clergy and laity who affiliate with us, and we have a list for the leadership to communicate through. We hope to create a process for laity who wish to affiliate to do so while requesting to be on the membership e-mail. Our work is not complete with this just yet. We will revisit the possibility of adding forums next month after we allow time to get used to the e-mail.
If you wish to be on the e-mail/news list, please visitwww.progressivechristianalliance.org to sign up.
Our e-mail list monitors currently include Gina Pond and Ted Warner. If the list grows exponentially, we may need more monitors in the future.
We thank Gina Pond for all of her work putting our new site together.
-We will be looking at a couple of new candidates for the ministry this month and take a vote.
-501(c)3: We thank the body for contributing feedback for our mission and identity statements. We are preparing to send the paperwork around for signatures from the leadership.
In Christ’s Service,