Note from the Board: We apologize for the lag in the posting of meeting minutes. We will be posting the backlog as soon as we possibly can.
Minutes: PCA Leadership Council
August 12, 2016
Present: Lawton Higgs, Sr, Beth Abbott (recording secretary), Gina Pond, J.T. Ramelis
Absent: Fred-Allen Self
Opening Reflection and Prayer: Matthew 5:15 Lawton spoke of the need for us as PCA and PCA leaders to be light in the darkness of today’s world. Lawton asked Beth to lead the opening reflection and prayer for the September meeting.
July Minutes Approved JT made motion, Gina seconded, consensus of approval.
Treasurer’s Report $50 from JT is in account we opened to receive contributions for the 501c3 application and administrative costs for PCA. When we receive our 501c3 status, the cost per month will drop from $15/month to $10/month if we keep a $500 balance.
In order to submit the 501c3, we will have to make a minor change in the wording of our Constitution and Canons (C&C) article VI. Because there has been mis-use of 501c3 status by other people, the IRS strongly suggests that any monies in a 501c3 account be transferred into another tax-exempt account upon dissolution.
The following wording was approved and will be sent to membership for a vote for the change. The request for vote will be sent out via e-mail and posted on the PCA private Facebook wall for 30 days to comply with the C&C. Gina will create a Survey Monkey questionnaire and send out the emails three times as required. She will create a rotation of LC members for postings with the link on the Facebook wall so that it is more visible and less “spam-like.”
from: In the event of liquidation or dissolution of the Progressive Christian Alliance all of its assets and property of every nature and description whatsoever shall be paid over and transferred at the direction of the trustees to the individual congregations and affiliated ministries
to: In the event of liquidation or dissolution of the Progressive Christian Alliance, all of its assets and property of every nature and description whatsoever shall be paid over and transferred at the direction of the Leadership Council to PCA 501c3 congregations, 501c3 affiliated ministries or any 501c3 agencies.
Fund raising, PayPal and fund management
In the past, all administrative costs have been paid for by the Leadership Council or volunteers. As we move forward to be recognized as a global entity, it is important to make PCA self-sufficient monetarily. Additionally, we believe that if people find value in our organization, they should support it with time, talents and financially. Gina and Fred-Allen will work with J.T. to get a PayPal button set up on the website for donations. We need $400 for the 501c3. PayPal takes 2.7% of each donation and charges a 30 cent surcharge. EXAMPLE: If someone makes a $10 donation, PCA receives $9.43. If we were to set up a Facebook button, an additional 3.1% would be removed and so we hope to only need the website button.
Affiliation and Ordination
Gina and Fred-Allen have backgrounds in quality control and are working to create an updated affiliation document. Included will be multiple categories: individual (member and requesting ordination separated), clergy, dual clergy and institutional/church. It was suggested that a small yearly fee ($25) be attached to individual memberships. This will serve multiple purposes. It will give us a way to document the number of members for accounting. It will help fund administrative costs. It will create a greater sense of “ownership” among the members. It will help us create a current database for emailing information about PCA and PCA events in the future.
It has been recommended that those seeking ordination first affiliate, then they will be linked to a Regional Servant Leader. A handbook will be made for RSL’s so that the process for meeting standards for ordination is standardized. We do not want to lose the flexibility of the current system, but do want consistency across regions. For future discussion: Cost for affiliation and for clergy; turning the applicants over to an Ordination Committee chaired by the Co-Chair of PCA; process for mentoring applicants with minimal formal education who are requesting ordination; resources for candidates and RSLs.
One of the challenges in ordination is the criminal background check. These vary from state to state and it is difficult to know whether we are meeting the standards of safety we feel are non-negotiable. JT will check in with his local sheriff to see if he can give us some guidelines and/or links for candidates to utilize. Once we receive 501c3 status, the LC can (with adequate funds) do the necessary background checks.
The ordination of Julian Adams was approved pending OK of the background check submitted.
Since Lawton became Chair, a relationship between the UK PCA and our LC has been increasing. Recently, David Gray reported ordinations of: Charlotte Hughes, Clive Larson, Jackie Glover, and Marc Roberts and gave a brief overview of their ministries in Great Britain. It was unanimously approved that Lawton send our blessings to these newest PCA clergypersons.
Additionally, we have received a copy of the Promise of PCA Ministers that clergy in the UK sign. It was approved to add this to our PCA ordinations.
As a minister with the Progressive Christian Alliance I promise:
- To seek to follow the example of Jesus in offering unconditional love, healing, wisdom and affirmation from an inclusive heart that values all people regardless of faith, gender, age, ability, sexuality or any other aspect of human identity.
- To share my story with a willingness to listen openly to other people’s stories without proselytizing.
- To seek the good in other people, beings, places and in life’s situations.
- To develop a daily spiritual practice that while rooted in Christianity may be informed by the cosmic Christ-Buddha nature.
- To examine my own ego, prejudices and habits against the unfolding revelation of love.
- To serve my community, especially those of its members who are vulnerable or marginalized.
- To constructively challenge systems and institutions that are failing to serve the human family and nature herself in the best way possible.
- To provide and up to date enhanced background check to those seeking my services should this be requested.
- To take personal responsibility for my words and actions and seek to ensure that the credibility of my ministry is not defiled by them.
…so help me Godde.
Name: Signature: Date:
Next meeting: September 23 at 6:00 CST.